Administration Jobs in Aberdeen

HR Administrator required for 12 month maternity cover. Reporting to the HR Team Leader you will be a key member of the HR team with responsibility for supporting the HR Team to deliver the HR Strategy and UK Operations Business Plan. Main Duties:Prioritise workload to ensure a proactive approach to delivering the administration requirements of the HR Team (File maintenance, database administration, report preparation, payroll administration and any other administration required by the HR Team including attendance at formal meetings as minute taker).Deliver an efficient and effective administration service to generate standardised, accurate...

Our client a leading player within the oil and gas market are seeking an experienced Commercial Administrator to join their expanding team.

Duties will include:
- maintaining and writing bids and tenders for commercial distribution
- organising departmental meetings
- taking and distributing minutes
- organising catering
- this role requires an immediate start

Candidates must have direct experience within a commercial position

Office Angels are an Equal Opportunities employer. ...

SAP Technical Assistant.To ensure all maintenance technical assistant support activities undertaken on the facility are, and remain, aligned to company / Client business goals, in terms of Safety, Environmental Discharges, Equipment performance and maintenance cost.To reduce the administration burden on discipline Engineers, whilst providing support and input to the Maintenance Management System. Main Duties:Update of SAP Master Data as per N7 notifications Input Technical Reports into SAP Set up and Filing of reports - PSV certification etc. - Archiving of dataTrack and progress Engineer Scoped Works through planning and completionProduce Maintenance...

Our client, an esteemed Educational facility, in Aberdeen are looking for a focused and driven individual to join their team on a temporary basis.

They are looking for an experienced PA to assist the Senior Management of the company in a temporary role.

The tasks will be wide and varied but not limited to:

Maintaining the diary of Senior Management
Attending meetings as required
organizing travel and accomodation for Senior Management and others when required
Liaising with College insurance insurance brokers regarding routine insurance enquiries
Providing admin and secretarial assistance regarding events and activities...

Technical Assistant (Projects) - Oil and Gas Company - project experience - mechanical engineering environment - engineering qualification - career development - based Aberdeen - salary £18 - 30K according to experience

We are looking for a Technical Assistant (Projects) who has the ability to read technical drawings and has had project experience to assist the project department of an international oil service company

Ideally, candidates for the position of Technical Assistant (Projects) will have an engineering degree or qualification, will understand scope of supply, and have technical and/or hands-on experience of oilfield tools...

We are currently recruiting for an Aviation Operations Support Administrator. This is a permanent position based in Dyce. Ideally looking for someone with experience working within an administration role for an aviation company.

The role will be responsible for the day to day administrative duties for the support of the Aberdeen base and to assist the operations department.

Experience working within Aviation industry is beneficial, with excellent administration experience.

If this role sounds like something you would be interested in please apply now. ...

Location - Dyce, Aberdeen
Administrator
Salary - £18,000

Administrator required for a busy office located in Dyce. You will be supporting all internal administration processes and assisting senior members of the team to ensure all SLAs and deadlines are met. You will have excellent skills in MS Office and previous administration experience, with a willingness to undertake any task required to get the job done.

THE ROLE
*Deal with queries in a quick and efficient manner
*Ensuring invoices are correct and paid on time
*Managing the courier files
*Supporting the team
*Reporting to the operations manager
*Monitoring...

Office Administrator/P.A/Purchase ledger - invoicing experienced. c £25,000 plus doe

Do you possess good allround skills - with a mix of senior level administration, efficiency in co-ordinating between managers and departments along with an excellent telephone manner and experience of supervising a small team?

You will have previously held roles such as office manager, P.A, or accounts manager where your duties will have combined admin efficiencies with an understanding of accounts/finance including purchase ledger and invoicing processes.

Your day to day contact will be both internal customers as well as external...

Our client is currently recruiting for a Sales Coordinator for the Global Sales Operations department. The role will be to liaise between Account Executives, customers, departments and personnel to coordinate and execute the pre sales to order entry process.

Must have experience within sales administration ideally within oil and gas.

The position is based in Bridger of Don and will be a 6 month contract initially with the intent to go permanent.

Within the role you will be required to perform CRM tasks to ensure compliance to company policies and processes is maintained.

Please apply now if you are interested in...

Role Summary
* Establish, maintain and progress Project Plan for Subsea Control System project associated with a control system product being delivered as part of our In-House design & manufacture scope of supply, on a time critical project with a contract delivery period of 6 months.
* Establish and Implement EVM in specific project.
* Establish project report format/content to meet both internal and Client specific requirements.
* Perform full EVM calculations and analysis for internal/customer use.
* Collect information and prepare regular (weekly) progress reports as required internally and /or by Client, including but not...

Experienced Proposals Coordinator required to join a successful and established team based in Aberdeen. You will be instrumental in the preparation of tenders and assisting the team bidding for new contracts. This is an excellent opportunity for candidates who are organised, committed and enjoy positively contributing within a team environment.

THE ROLE

*Review invitation documentation, identify basic information required and prepare an index for tender kick off meeting
*Set-up project within internal systems
*Attend tender kick-off and progress meetings.
*Record, distribute and maintain proposal documentation/ correspondence...

Our Client is one of the largest integrated energy companies in the world, they are currently seeking a Contract Advisor who will be responsible for carrying out the following functions:

Develops Project Contracts and associated commercial documents to implement Project Contracting Plans
Manages the tendering activities associated with Project Contracts sourcing. Manages and administers Project Contracts after award
Manages commerical claims and disputes associated with Project Contracts

Education: -
Graduate with directly related experience - BS, MBA in Engineering or Commericial Management Field Preferred
Experience...

Our client is recruiting for an administration assistant based in Aberdeen City Centre. It is a permanent position based in Aberdeen City Centre.

This candidate should have sales and purchase ledger experience. A good knowledge of Excel, Pivot tables is essential.

Assisting with the following:-
- Answering the telephone
- Daily Sales order entry
- Emailing/Faxing sales order confirmations / resending changes
- Calculating return purchase prices for key suppliers based on fixed margin arrangement
- Preparation and checking of all Sales/Purchase information correctly entered ready for invoicing.
- Running ...

FRL Recruitment are currently recruiting for part time records and workplace assistant for 3 months in Aberdeen. You will be required to work 22.5 hours a week and the hours will be 10am to 2.30pm Monday to Friday.

The Records and Workplace Assistantwill be responsible for the provision of a client focusedfile management service through the application of policy and best practice.

To follow and fully adhere to all statutory and regulatory standards, procedures and processes of all elements of records management
To provide a first class service to clients using the available document management systems in line with agreed service...

Health Surveillance Administrator - Aberdeen Health Surveillance Administrator required to cover a period of annual leave within the HS team from the 15th to the 30th of May. Main Duties: Reporting to the Health Surveillance (HS) Team Leader you will be a key member of the HS team with responsibility for supporting the Team to deliver HS for the UK Operations business. Prioritise workload to ensure a proactive approach to delivering the administration requirements of the HS Team (Booking Medicals and HS consultations, File maintenance, database administration, report preparation, payroll administration and any other administration required by...

Receptionist - Aberdeen Basic Purpose of Job: Interim receptionist required to provide reception and administrative cover in all main office receptions. Main Duties: Ensure that all work is carried out in accordance with Company Policies and Procedures at all times.Participation in emergency response duties - ensuring admin support and maintaining security confidentiality.Ensure that reception is manned effectively during office hours Monday - Friday.Greet visitors and clients in an open and friendly way at all times.Assisting visitors and clients in a professional, courteous and efficient manner at all times.Ensuring that all visitors, temporary...

Call Centre Administrator required to support the Payroll team. This will be a temporary role initially. Main Duties: Answering telephone calls and logging pay queries in the Sostenuto call log toolManage the Payroll queries email accountEnsure that the Payroll team have the necessary training in the use of the Sostenuto applicationProduce various statistics & reports to management based on Payroll queries received and Payroll's processedDriving the timely turn around of Payroll queriesAd-hoc administration duties for the Payroll team Experience: Candidates should have good administration skills/experiencePrevious experience in a Call Centre...

Finance/admin - Co-ordinator/Manager c£25,000

Are you an experienced and competant co-ordinator with knowledge of Invoice preparation and ledger control, debt management and the placement and co-ordination of purchase orders?

Do you have good administration skills with the ability to communicate to internal and external customers and managers?

You may have experience of managing a small team, whose main responsibilities would be customer invoice preparation, hence the need to monitor accuracy of information and attention to detail. You would be required to introduce systems to ensure timely scheduling of invoicing...

Document Control Assistant - Aberdeen Basic Purpose of Job: Ensure the timely turn around of documentation issued internally or received externally, as directed by the line managerMaintain company's document management database as directedPrepare project documentation at close out of projects, hard copy and electronically as directedPrepare project documentation for archive, hard copy and electronically as directed Main Duties: Aware of and comply with all project proceduresIssue documents and drawings in a controlled manner, using DM databaseReceive incoming documentation and drawings in a controlled manner, using DM databaseEnsure project drawings...

A leading resource management company based in Altens, Aberdeen require an Operations Administrator to join their team on a temp to perm basis.

The successful candidate will have at least one years experience in a similar administration role, and some customer service experience. Excellent communication skills and attention to detail are also essential.

Key Responsibilities:

*Data Management
*Creation of Reports
*Payroll Calculations
*General Administration

Other responsibilities will include raising Purchase Orders, Dealing with Invoices, Dealing with Pay Queries, Filling Out Timesheets, Booking Hotels,...