Administration Jobs in Scotland

Personal Assistant / Secretary / PA –Investment Banking, Edinburgh

2 Roles, one senior, one junior

Our client, a Global Banking Corporation has earned its reputation as a leader by successfully meeting the changing needs of their customers for more than 200 years. Today, they rank among the top financial service providers in all of the markets they serve. On going recruitment. Currently they are seeking a Personal Assistant / Secretary / PA –Investment Banking, Edinburgh

The role sits within the Executive Secretary Division: CONFIDENTIAL
Role: To provide comprehensive support to the Head of Department
Specific Duties...

Role Summary
* Establish, maintain and progress Project Plan for Subsea Control System project associated with a control system product being delivered as part of our In-House design & manufacture scope of supply, on a time critical project with a contract delivery period of 6 months.
* Establish and Implement EVM in specific project.
* Establish project report format/content to meet both internal and Client specific requirements.
* Perform full EVM calculations and analysis for internal/customer use.
* Collect information and prepare regular (weekly) progress reports as required internally and /or by Client, including but not...

Do you have excellent communication skills?
Can you handle working in a pressurised environment?
Do you have previous experience of working in a fast paced, administration position?

Office Angels are currently recruiting for a very exciting opportunity based in Livingston. This role will be a full time ongoing temporary position paying £6.50 per hour that may go permanent for the right candidate at a salary of £13,000.
The hours are Monday to Friday 8am - 5pm.

Essential Duties:

1. First point of contact to telephone calls from the engineering workforce regarding materials used
2. Responsible for the administration...

Well presented, friendly administrator required for City Centre based company. This is a temporary role 2 days per week for 4 weeks starting immediately.

Duties include
*providing general administration support
*undertaking reception duties
*filing papers and maintaining databases

The ideal candidate will have
*good attention to detail
*the ability to multi task
*good organisational skills
*previous administration experience

This vacancy is being advertised on behalf of Stafffinders who are operating as an employment business.

...

Operations Support Co-Ordinator Stock Control Office Administration.

Operational Co-ordinator required for expanding electronics house in Dundee. You'll work within a small team providing regional operational control, stock control and Office administration support.

To be considered you'll have proven Operations administration skills ideally within a technology / IT / Electronics / Hardware company.

Happy working directly with customers. Customer and business reporting. Stock control, delivery notes, purchase orders, petty cash responsibilities. Familiarity with ISO 9001 standards would be desirable (But not essential...

My client is delighted to offer an opportunity for a Graduate to join their Administrative team. They are an international food and beverage distribution company based in Glasgow. My client focuses firmly on the training and development of their staff.

The role

Answering incoming calls
Meeting and greeting visitors
Dealing with incoming mail
Email correspondence
Typing
Arranging travel and accommodation
PA duties to 1 director

The candidate

BA in Administration or similar discipline
Excellent verbal and written communication skills
A "can do" attitude
Willingness to learn
Proficient using...

FRL Recruitment are currently recruiting for part time records and workplace assistant for 3 months in Aberdeen. You will be required to work 22.5 hours a week and the hours will be 10am to 2.30pm Monday to Friday.

The Records and Workplace Assistantwill be responsible for the provision of a client focusedfile management service through the application of policy and best practice.

To follow and fully adhere to all statutory and regulatory standards, procedures and processes of all elements of records management
To provide a first class service to clients using the available document management systems in line with agreed service...

An opportunity has arisen for a Data Entry Administrator to work at my client's Glasgow office.

Key responsibilities include:

*Updating databases and spreadsheets with information
*Liaising with staff in order to collate reports
*General administration

You will possess a strong general administration background in addition to excellent MS Office skills. You will be a confident communicator and have the ability to work with a high degree of pace and accuracy within a busy commercial environment.

This position is offered on a 3 week contract basis, commencing ASAP.
...

Our client is recruiting for an administration assistant based in Aberdeen City Centre. It is a permanent position based in Aberdeen City Centre.

This candidate should have sales and purchase ledger experience. A good knowledge of Excel, Pivot tables is essential.

Assisting with the following:-
- Answering the telephone
- Daily Sales order entry
- Emailing/Faxing sales order confirmations / resending changes
- Calculating return purchase prices for key suppliers based on fixed margin arrangement
- Preparation and checking of all Sales/Purchase information correctly entered ready for invoicing.
- Running ...

Office Angels urgently require an experienced administrator to join our client based in Larbert. This position is a 6 months fixed term contract with an immediate start.

This position would suit a proactive self starter who can multi task and enjoys working in a busy and varied environment. The role itself involves supporting a team of managers and includes the following duties:

Diary management
Processing travel expenses
Organising travel and accommodation both in the UK and abroad
Typing any letters and correspondence
Dealing with any queries
General administration duties including filing, photocopying, answering...

Our client is recruiting for a project administrator/coordinator within the recruitment industry. Within this role you will be responsible for overseeing a number of recruitment projects ranging from small executive search campaigns to large volume projects.

Duties will include;
- Managing and responding to advertisement responses
- Desktop research
- Managing internal data and knowledge
- Updating confidential database with assignment events and activities
- Arranging interviews, meetings and occasionally, assessment centres with candidates and clients.
- Diary/travel management
- Travel arrangements
- Typing...

My well established client from the Property/Construction industry is looking for an individual with a strong background in running a helpdesk to join their contracts team. This is an excellent opportunity for someone who is looking to progress their career with the view to becoming a manager. The role offers a salary of up to £19k with benefits.

The Role

Implementing new systems
Running the helpdesk on a daily basis
Dealing with customer queries
Handling customer complaints
Liaising with contractors

The Candidate

Previous experience running a helpdesk
Excellent IT skills
Strong communication skills...

A Document Controller is required by our client, a Engineering & Fabrication company based in Dyce, Aberdeen, starting immediately.

Reporting to the QC Department, the successful applicant will accurately compile data dossiers for submission to clients and maintain the QC filing system.

Key responsibilities and accountabilities:

• Complete fabrication data dossiers
• To liaise with client inspectors/representatives
• To collate and file test certificates
• To scan information into correct documentation packages
• To accurately archive documentation and radiographs
• To back up all information as necessary...

Location: Langholm, Dumfriesshire

Salary: Competitive Salary + Excellent Benfits

Our client has over 280 stores throughout the UK and employ over 3,500 people. Their markets cover areas as diverse as High Street, Tourist and Destination Sites, and its this variety of location and the products they provide that helps contribute to an annual turnover of £185 Million.

They are currently going through a period of change and are now looking to further their proposition. They are actively seeking a Merchandise Administrator for their head office in Langholm, Dumfriesshire.

This role will involve providing organisation, administrative...

Technical Assistant (Projects) - Oil and Gas Company - project experience - mechanical engineering environment - engineering qualification - career development - based Aberdeen - salary £18 - 30K according to experience

We are looking for a Technical Assistant (Projects) who has the ability to read technical drawings and has had project experience to assist the project department of an international oil service company

Ideally, candidates for the position of Technical Assistant (Projects) will have an engineering degree or qualification, will understand scope of supply, and have technical and/or hands-on experience of oilfield tools...

Sales Administrator
St Andrews
£11,000 - £14,000 + benefits

Office Angels are currently recruiting for our client in the lovely town of St Andrews, Fife to work within the busy sales department providing them with admin support.

This role will involve assisting the department manager with admin support and the sales team from answering calls, typing up letters, organising couriers, updating the website, invoicing, filing, faxing and any other ad hoc duties.

To be considered for this role our client would like the ideal candidate to have basic admin skills with good knowledge of the MS Office Suite. You will be an excellent...

Temporary Sales Administrator

5 Week Temporary Contract

Based: West Lothian

Salary: £9.00 Per Hour

My client

My client is a global leader within their industry who is responsible for producing a strong and internationally recognised luxury brand. They now have an immediate requirement for an experienced Sales Administrator to join them on a temporary basis until the end of June.

The role

Working within a small team, your overall responsibility will be to deliver outstanding customer service to customers. Ensuring that first class communication is maintained at all times and that sales orders...

SAP Technical Assistant.To ensure all maintenance technical assistant support activities undertaken on the facility are, and remain, aligned to company / Client business goals, in terms of Safety, Environmental Discharges, Equipment performance and maintenance cost.To reduce the administration burden on discipline Engineers, whilst providing support and input to the Maintenance Management System. Main Duties:Update of SAP Master Data as per N7 notifications Input Technical Reports into SAP Set up and Filing of reports - PSV certification etc. - Archiving of dataTrack and progress Engineer Scoped Works through planning and completionProduce Maintenance...

Temporary Receptionist - Monday 28th May to Friday 1st June 2012

One Week Temporary Contract

Based: Arbroath

Salary: £7.50 Per Hour

My Client

My client is a successful manufacturing organisation, they are looking to recruit a Receptionist on a temporary basis for one week to cover holidays.

The Role

Your main responsibilities will be to provide excellent service to all site visitors and telephone calls; being the first point of contact, it is imperative to sustain my clients' reputation of globally recognised service levels.

Duties will include:

Meeting and greeting all site...

Location - Dyce, Aberdeen
Administrator
Salary - £18,000

Administrator required for a busy office located in Dyce. You will be supporting all internal administration processes and assisting senior members of the team to ensure all SLAs and deadlines are met. You will have excellent skills in MS Office and previous administration experience, with a willingness to undertake any task required to get the job done.

THE ROLE
*Deal with queries in a quick and efficient manner
*Ensuring invoices are correct and paid on time
*Managing the courier files
*Supporting the team
*Reporting to the operations manager
*Monitoring...