| Job Title |
|
QA Administrator / PA |
| Salary/rate |
|
£19000 - £20000/annum |
| Location |
|
Oxfordshire, Oxfordshire |
| Job Number |
|
126245477 |
| Posted |
|
23/05/2012 (16:58) |
| Agency/Employer |
|
The Locum Practice |
Description
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Purpose of the Role
To maintain the Quality Management System of the Cherwell Campus, including ensuring all Controlled Documents (SOPs, forms, etc.) are current, in date, version controlled, in the required format and distribution of these documents is controlled and sent to the correct departments and personnel.
Act as the administrator for the Quality Management System (currently migrating to an electronic system)
Manage the Pest Control programme, including managing the relationship with the subcontractor, the annual schedule and follow up actions arising from visits.
Support the Quality Management Team with Administrative task to ensure full compliance of the Quality Management System, such as filing, archiving, document control, training planning, calibration schedule, internal audit schedule, absence management, minutes taking, etc.
Represent the quality department in various committees such as H&S and Work councils.
Act as Personal Assistant to the Quality Assurance and Regulatory Affairs Manager and help with organising agendas, audits, travel and meetings.
Scope of the Role
General Accountabilities
Ensure all relevant equipment/material needed for the day to day running of the Quality Departments are ordered and managed, including stationery.
Raise Purchase Order numbers for all relevant and routine payments to subcontractors and also annual fees such as those for the MHRA/ VMD /Home Office licences
Manage external controlled documents such as client's SOPs and Forms in compliance with Good Documentation Practices.
Prepare and issue training certificates for all internal training delivered by the Quality Management team.
General Accountabilities
Managing, Filing and Archiving relevant Quality documents (such as TAs, Licences, Certificates, etc.) to ensure these are kept up to date and highlight review dates to the relevant Quality Managers.
Support the Quality Management team with the Training Programme for the Quality Department, including GDP/GMP training for all members of staff.
Manage the document control element of the QMS, ensuring all controlled documents are up to date and available to Ensure the Pest Control Programme/Schedule is followed and up to date.
Support the Quality Management Team with the management of the Internal Audit Schedule to ensure
this is completely in a timely manner.
Support the Quality Management team with the calibration programme of temperature sensors and
other measuring equipment to ensure they are always on date.
Standard Operating Procedures on date and distributed accordingly.
Forms on date and distributed accordingly.
Maintain local logs for relevant activities such as those mentioned in the sections above (i.e. SOP forms index, document distribution, pest control schedules, etc.)
Essential Skills
IT Skills (Miccrosoft tools such as Word, Excel, etc.)
Experience/Training on Good Documentation Practices.
Diplomacy and People Skills
Good communicator and able to manage agendas, dealing with internal and external clients
and other general PA tasks
Admin/Organisational Skills
Excellent Organisational Skills.
Excellent use of Microsoft tools such as Word and Excel, including the use of graphs, pivot tables, formulas, macros, etc.
Experience and Good understanding of Good Documentation Practices.
IT Skills Current versions of Microsoft softwares such as Word, Excel, Outlook and Power Point.
Organisational Skills Excellent organisational skills to ensure Good Documentation Practices, including
Document control, filing, Managing logs and records, archiving, etc.
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| Job Type |
|
Permanent |
| Contract Length |
|
N/A |
| Start Date |
|
ASAP |
| Contact Details |
|
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