Administration Jobs in Scotland

Filing Clerk
Based in Edinburgh
Competitive Salary + Excellent Benefits

One of the UK's leading professional services companies is currently looking to recruit a well organised and professional Filing Clerk for their Edinburgh office. The company is an award winning Top 10 UK accounting practice, recognised as the most dynamic and fastest growing within its profession.

This is a fantastic opportunity to join one of the UK's leading businesses. The company provide business advisory, risk management, tax, recovery, and financial management services to a national client base. As a Filing Clerk you would be responsible for providing...

Office Angels are currently recruiting for a Temporary Senior Export Administrator based in Edinburgh, to start in March for approximately 2 months possibly longer. 36 - 38 hours with a 3pm finish on a Friday. £8.50 - £9 doe.

*Logistics and shipping experience is essential*

Duties Include:
*Responsible for dispatch of goods overseas
*Responsible for provision of statistics to Customs and Excise
*Management and development of direct report
*Development of computerised export systems
*Arranging the receipt/dispatch of goods from/to overseas.
*Liaising with DFDS and other shipping agents.
*Completing all relevant...

Our client based in the heart of Aberdeen's city centre are seeking a Full-time Receptionist to join their team.

Your daily duties will include but not be limited to;

-Meeting and Greeting Clients and Customers
- Issuing Visitors passes and Safety Cards
- Ensuring the Reception area is clean and Tidy at all times
- Answer and Divert all incoming calls to the correct department
- Raise Purchase Order Numbers
- Booking of Travel and Accommodation

If you are enthusiastic and hard working, seeking a new challenge in Reception then YOU could be who we are looking for.

To apply for this position, candidates...

Our client a leading services company for the renewable energy sector is seeking to recruit a Commercial Coordinator.

Duties include:

- General Office Management
- Management of general office finances including local bank accounts and petty cash.
- Handle limited office reception duties including occasional phone calls and welcoming office visitors.
- Provide local event coordination, including participation in industry conferences, customer entertainment events, and team building events.
- Create purchase orders as necessary in support of general office management accountabilities.
- Create and process internal...

Office Angels are currently recruiting for an Administrator for our Clients well established company based in Edinburgh City Centre. The salary is £15,000

Duties and Tasks

* To ensure that information held on members are accurate and up to date.
* To assist in ensuring the smooth running of the department.
* To respond to requests from members, the public and departments.
* To record adjustments to the rates of subscriptions payable by members.
* Issue refunds where appropriate.
* Check admission fees and annual subscriptions recorded on application forms agree with amount
on cash sheets.
* Contact prospective...

Based in Dunfermline our client is seeking a large number of experienced Data Entry Administrators to join various teams on a 16 week contract. Previous experience working within Financial Services/Investments would be advantageous.

The main duties for this role include inputting client information onto the database and ensuring all records are kept up to date. You will be expected to check system integrity reports to ensure accuracy and contribute to team meetings. Liaising with other departments and managers will also be a key part of the role.

In order to be considered for this position you must have previous data entry experience...

Office Angels have an excellent opportunity for an administrator with some office and purchase ledger experience to join our client based in Stirling. The successful candidate will be a confident communicator with good administration skills and a proactive approach to work. Reporting into the Accounts Manager your main duties will include:

* Organising flights and accommodation
* Dealing with incoming calls and directing to relevant person
* Handling customer complaints
* Purchase Ledger
* Diary management
* Supporting sales team with any administration tasks
* Typing correspondence and issuing as required
...

An exciting opportunity has arisen with our client, a global leader in the provision of technology solutions. We are looking for an experienced receptionist to work professionally and efficiently in the day to day running of a busy reception.

This position is located in Dunfermline and will run from 9am until 5pm on an ongoing temporary basis.

Your duties and responsibilities will include but not be limited to:

*Creating a friendly and efficient atmosphere in the Reception Area when welcoming numerous visitors, customers and fellow employees while assisting in the booking-in process
*Dealing with a high volume of both...

Office Angels are currently recruiting for an experienced Site Secretary for an ongoing temporary vacancy. Our client who is based in Livingston is looking for a professional, hands on candidate who is available to start as soon as possible.
This will be an ongoing assignment which has the potential to become permanent for the right candidate.

Are you an all rounder?
Are you able to cope with a heavy workload and busy environment?
Have you worked in the construction industry before?

If yes, please read on to find out more information.

Candidates have to have the following:
* Previous administration and reception...

This position is a full time post that is expected to run from February/March until June, therefore commitment from all candidates is vital.
Candidates must be available to work between the hours of 8am and 8pm Monday - Friday and between the hours of 9am and 1.30pm on a Saturday (rotational basis).

Duties include:

* Data input of confidential information
* Adherence to schedules/rotas
* Provide great customer experience, through accuracy and attention to detail.
* Achieve quality monitoring targets

You must have / hold experience in:

* Fast & accurate data entry skills
* Previous experience within...

Administrator - Hire Desk

Office Angels are currently recruiting for an experienced Hire Desk Administrator, on behalf of our well established client based in West Lothian.
Our client is looking for candidates who have previously worked within a Hire Control position to assist in their contract position.

You shall be the first contact point for hires, dealing with telephone enquiries/order from customers and provide accurate information on equipment as required. Liaising with the workshop and drivers to ensure that equipment is available and ready to hire is also a large part of the role.

Successful candidates shall also...

Office Manager
Renfrew
£33-35K pa

This is a fantastic opportunity to work with a leading energy services company. As Office Manager for their Renfrew office, you will be responsible for the effective resolution of administrative problems, as well as the timely and effective processing of timesheets and associated records. You will provide supervision of the department or site administration, and are accountable for the satisfactory completion and maintenance of Professional Development Records.

Key responsibilities in this role will include:-
To regularly review the administrative procedures followed by the site. To recommend...

OFFICE ADMINISTRATOR

Job Purpose:

To act as receptionist, assist with the smooth and efficient running of the office and provide
specific administrative assistance to various departments within the organization including
accounts, personnel, logistics and procurement as and when required.

Key responsibilities and Accountabilities:

Reception: Carrying out office reception duties, both in person and on the phone,
including switchboard cover and greeting visitors

Office Administration:

Providing general administration support to the office; Organising, storing, retrieving and distributing paperwork...

Our client is seeking a well organised individual to join their busy team based in Edinburgh City Centre. The days are Friday 9am to 5.30pm and Saturday 9am to 3pm. The salary is £14,000 pro rata.

Main duties:

* Filling
* Adhering to their guidelines
* Recording deliveries, checking delivery invoices, filling
* Working with the loyal scheme
* First point of contact

Experience Required:

* You must have previous reception/administration experience.
* Proficient in MS Packages
* Good with people
* Discreet
* Self starter with a can-do attitude.

Due to the high volume of CVs that Office...

Our client a leading company servicing the oil and gas industry are seeking an experienced Shipping and Inventory Clerk to join their expanding team.

Duties include:

- Studying shipping notices, bills of lading, invoices, orders, and other records to determine shipping priorities, work assignments, and shipping methods required to meet shipping and receiving schedules
- Overseeing incoming and outgoing shipping activities to ensure accuracy, completeness, and condition of shipments
- Compiling records of unfilled orders.
- Entering of all data to the stock system and shipping tickets
- Assist with all incoming & outgoing...

Automotive, Motor Trade Job: Warranty Administrator Required in Aberdeenshire

Salary: Negotiable Depending on Experience
Term: Full Time, Permanent

Motor Trade Jobs / Automotive Vacancies:

Automotive Warranty Administrator Required in Aberdeenshire.

Our client a multi franchised main dealer in Aberdeenshire is looking for an experienced Warranty Administrator for their very busy branch.

This is a fantastic chance to come and work for a great company who values their employees and treats them accordingly.

You will have a solid career history to date from within the motor trade, have good experience...

To apply for this position, candidates must be eligible to live and work in the UK

The primary responsibilities of the role are:

*Provide training, mentoring and guidance to all worldwide locations with regards to Management System tools.
*Advise on and facilitate the development and implementation of Group Management System procedures.
*Gather, analyse and report on appropriate information reflecting the health of KOMs and Action Tracking systems.
*Maintain high level documentation within the KOMs.
*Business Excellence representative in Management System development projects.
*Management of the central library...

Our client is recruiting for an Office Trainee to join their company. This is an excellent opportunity with great training and development prospects. Our client is based in Cambuslang and will interviews potential candidates immediately.

The Role

*Providing administration support to the office manager
*Answering incoming telephone calls and taking messages
*Supporting the electrical team with administration support
*Dealing with email requests

The Successful Candidate

*Excellent communication skills
*High level of accuracy
*Keen and willing to learn
*Adaptable approach to work
*Excellent...

Office Angels have an excellent opportunity for an Accounts Administrator to join our progressive and successful client based in Stirling.

Our client has experience exceptional growth year on year and as a result needs to recruit an additional person to join the team. The main duties of the role are:

Processing purchase and sales ledger
Bank reconciliations
Month end reports
Completing paperwork for Directors as required
General housekeeping within the office including ordering stationery, liaising with cleaners etc.
Updating databases ensuring everything complete and accurate for audit
A working knowledge of Sage...

Technical Administrator required ASAP for January start for Maternity cover contract in leading company.

This role requires someone highly IT literate to manage a number of databases and who has the ability to manipulate, import and export Excel Spreadsheets.

Good team working skills and the ability to pick up technical issues quickly is vital.

The ideal candidate will have experience within a similar role (ideally within food manufacturing) but this is not essential.

Key criteria:

Excellent knowledge of MS Excel
Good at manipulating and summarising data
Database input
Compiling interpretive reports...