1.PURPOSE OF JOB:

1.1 To work as part of a team to provide a high quality service within the finance function within Environment & Culture.

4.Principle Accountabilities and Responsibilities

4.1 The postholder must at all times carry out her/his duties with due regard to the Council’s Customer Care, Equal Opportunities and Best Value Policies and incorporating the Council’s Core Competencies.

4.2 The post holder is required to take reasonable care for the safety and health of themselves and others who may be affected by their acts; and to work with management to comply with Service/Unit procedures and protocols and with Brent Council’s Health and Safety Policy and all guidance, instructions and risk assessments. In particular the jobholder is required to attend training relevant to their post in order to ensure their health and safety responsibilities are met.

4.3 To understand the value of information to the council and to contribute to good information governance by keeping information safe, accurate and up to date and available to those who need it. Abide by the council’s information governance policies.

4.4 Financial accounts-reconciliation of control accounts, month end and year end close down procedures, preparing financial statements for audit. Liaising with internal and external auditors. And analysing financial statements and advising clients on the necessary actions.

4.5 Preparing monthly management accounts including the analysis of variances. Setting up and consolidating annual budgets in accordance with budgetary guidelines and budget profiling.

4.6 Loading service units’ budgets onto the accounting system.

4.7 Liaising with budget holders with ongoing budgetary control.

4.8 Providing training in financial management and control to for finance personnel in order to enhance efficiency and effectiveness within the finance function.

4.9 Installation, configuration, and implementing computerised accounting systems across various units and troubleshooting where necessary. Creating and modifying Chart of Accounts to cope with any changes arising. Provision of technical support and compiling training manuals and training end users.

4.10 Insuring that adequate system and other internal controls exists for the accounting system
and adhered to, in order to ensure that accounting records are complete, accurate, and that financial regulations are adhered to by clients.

4.11 Ensuring the continued operation of computerised accounting system by ensuring adequate back-up of accounting data.

4.12 Authorising and running scripts for maintaining the accounting databases and on Microsoft SQL Server (backend server).

4.13 Configuring, administering, maintaining and troubleshooting the document management software to ensure that it operates efficiently and effectively.

4.14 Liaising with software vendors.

4.15 Responding to ad-hoc assignments from clients, Corporate Finance, Internal or External Audit. These include ad-hoc investigations, system failure problems, best value accounting etc.

4.16 Developing reports using Access, Excel and Crystal Reports. Also customising reports in Sage and crystal reports to meet customers’ needs.

4.17 To be responsible for a scale 4 Finance Officer.