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Job Title Post Room Manager
Job number 121124994
Posted 25/06/2008 (12:19)
Agency/Employer CPD Recruitment
Description Local Authority seeks Post Room Manager

Location CB2


JOB PURPOSE
· To manage the day to day running of the Council's Post Room and staff working within it to agreed timescales and SLAs.
· Develop and manage the processes involved in the management of the Post Room.
· Oversee post as it arrives at the Council and ensure that it is sorted/processed according to agreed standards.

CORE TASKS
· Manage staff working in the Council's Post Room to agreed standards
· Assist with setting up the Central Post Scanning Facility.
· Agree rotas and ensure cover is provided at all times
· Liaise with Royal Mail and couriers on all matters concerning internal and external post
· Ensure franking machine is adequately maintained and has sufficient funds available at all times
· Meet agreed timescales for delivering post
· Ensure team operates a confidential and secure approach according to agreed standards
· Ensure the franking and prompt despatch of out-going mail.
· Ensure the delivery of paper post to the appropriate locations around the Council.
· Oversee the process of opening the post as it arrives at the Council and ensure that it is sorted/processed according to agreed processes
· Oversee the process of scanning relevant documents into the Council's Electronic Document and Records Management System using scanners
· Oversee the process of indexing the scanned mail according to agreed indexing standards to ensure that staff in back office systems can locate and process documents efficiently
· Report any issues relating the running of the Post Room to the Information Manager.
· Carry out any other duties as required by your line manager from time to time in accordance with the grading of the post.
· Observe the Council's equal opportunities and racial equality policies in all aspects of employment and service provision.
· Be aware of, and comply with, the Council's policies and procedures on health and safety at work by adopting safe working practices; reporting any accidents and/or unsafe or hazardous conditions to management; and to do everything reasonable to prevent personal injury to themselves, fellow workers and members of the public.
· To be responsible for identifying your personal training and development needs in discussion with your line manager. To participate in any training and development activities identified and agreed as relevant to your personal development and/or your development in the job.
· To ensure confidentiality at all times in all matters relating to any work or communication within the Department and the City Council.



The successful candidate will have at least 6 months administration experience in an office environment. Applicants without such experience should not apply.


Location Cambridgeshire, Cambridgeshire
Job type Contract
Contract length 2 Months
Start date 30/06/2008
Contact name Stuart Griffin
Telephone 020 8492 3888
Fax 020 8492 3889
Ref no 11207
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Show me more Military, Emergency and Government jobs in Cambridgeshire
Other jobs in Cambridgeshire

Suggested Job Searches: manager  admin  health and safety  administration  management  


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