Secretary / Administrator required to work as part of a team providing high quality, comprehensive administrative and secretarial support to managers/practitioners, responsible for your own work load, much of which will be of a confidential nature.

The ideal candidate will be able to demonstrate success in a similar role with a proactive approach, taking the initiative, resolving issues, gathering information, screening calls and visitors, making formal appointments and meetings without reference to the managers/practitioners and ensuring co-ordination of an electronic diary.

You will deal with all correspondence and must be able to use your procedural knowledge to either deal with calls/emails personally or connect to the appropriate person in a timely manner and ensure they are informed of urgent/important developments. Other duties will include organising and attending meetings, preparation and distribute agenda and supporting papers, to take accurate and effective minutes, distribute as required and ensure that agreed outcomes are actioned by the relevant individuals.

To prepare correspondence and other documents from notes, dictation and/or other instructions, and collate supporting papers and reports and to organise and quality check own work. This role will suit an individual able to take responsibility for themselves and others, taking shared responsibility for the work of the whole team and the development and embedding of a self-managing team culture with high professional standards and a commitment to excellence and continuous development. If required, to be responsible for the management and co-ordination of the work of other Business Support Assistants, ensuring even provision of administrative support across the team.

Interested candidates MUST be CRB Enhanced checked within the last 12 months and be available IMMEDIATELY and for the duration of the contract. Start Date – 13/05/09 – 30/11/09.
Please include in your covering letter your disclosure number and date of issue!