Administration Assistant job in Coventry , Warwickshire

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Job Title		Administration Assistant

Posted		10/02/2010 (09:28)

Agency/Employer		The Futureworks

Description		Part Time Administration Assistant (15 to 20 hours each week) Permanent Role To process administration for a company based in Binley, Coventry To maintain excellent commercial relationships with current customers, potential customers and all other commercial contacts. To maintain excellent working relations with Directors, Sales Managers and Service Technicians. Sales Administration To receive customer service agreements and installation forms from the Sales Managers and check content and accuracy. Process information onto contract administration system and produce installation sheet Pass installation sheet to Service Department, schedule installation date and confirm with customer. Receive signed installation sheet from service technician, process on system and produce invoice and welcome letter to customer. Liaise with service and process customer units onto appropriate service route Record outstanding invoices and liaise with credit controller on collection of accounts. Fax copies of outstanding invoices and account statements to customers as required Check post for cheques from customers, record on system and post to bank with paying in slip Report weekly to directors on payments received and accounts overdue for payment produce renewal invoices for existing customers on the first working day of each month and post to customers with appropriate covering letter Service Administration Receive service records from service technicians and process service visits onto the contract admin system. Run reports reporting on services done, to do and outstanding Run Outstanding Installations report and discuss with directors Produce service sheets to emergency call outs Liaise with service technicians on stock and equipment levels and produce draft order for directors Supplier Administration Receive supplier invoices in post or email and record on system Check invoices against orders and delivery notes and report any differences Produce monthly invoices file for accountants and give to director for coding and checking Produce file of invoices every week for weekly BACS payment run File paid invoices Maintain order book for orders sent to suppliers General Administration Organise all filing Organise all stationery requirements Organise all office consumables Answer phone Deal with incoming and outgoing mail Keep office clean and tidy, empty waste bins, etc In the interest of economy, thefutureworks will only communicate further with short-listed candidates. If you have not been contacted within 4 weeks of the closing date, you should assume that you have not been shortlisted. If you meet the above criteria and would like to apply for this vacancy, please e-mail your CV and a cover letter

Location		Coventry , Warwickshire

Job type		Contract

Contract length		N/A

Salary/rate		�7.50 - �8/hour Plus holiday pay

Start date		ASAP



Contact name		Kelly Smith

Job Reference		AA/KS

Job ID		126179915

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