Seeking - Administrator, Sage 50, Microsoft Word. Microsoft Excel, £9.00 per hour, City Centre
Our client are a family run Commercial Fit Out & Interior Design specialists, known for creating outstanding large and small scale working environments. They have a reputation for adding value and exceeding expectations.
They are currently looking for an office administrator to join their busy design team in the city centre. Duties are as follows;

Office Administrator

• Responsible for opening and closing of the office daily
• Answer all telephone calls and respond professionally to all enquiries
• First point of contact for all visitors on site
• Place Purchase Orders on Job Costing System and carry out Financial Work on Excel Spreadsheets and Sage Online 50
• Open Post. Date stamp and place in Job Files. Keep daily log of all incoming post and invoices
• Prepare Operational and Maintenance Manuals obtaining Supplier Information for the files in liaison with Site and Project Manager
• Check Delivery Notes against Orders and allocate to specific jobs.
• Prepare weekly Reports and Valuations on existing jobs liaising with Health and Safety Manager, Project Manager and Designer
• Order Stationary and Site Clothing
• Purchase Ordering and Filing
• Keep diaries for all staff via Microsoft Outlook
• Responsible for fire alarm testing every week
• Manage Cleaning Contractors carrying out weekly Audits
• Manage Alarm and Door Access System
• Be First point of Contact for Alarm monitoring system
• First Aider with appropriate Certification
• Prepare program of job reports and update at weekly management meeting
• Open new jobs and prepare job files
• Carry out archiving of complete schemes
• Maintain office meeting diary
• Prepare teas and coffees for meeting rooms
• Maintain supplies to office photocopiers and printers and fill with paper each morning

• Experience of Sage 50 is essential
• Must be competent worker of Microsoft Word and Excel

KEYWORDS – Administrator, Sage 50, Microsoft Word. Microsoft Excel, £9.00 per hour, City Centre