AUDIO AND ADMINISTRATION SECRETARY

An opportunity has arisen for a Digital Dictation & Administration Secretary to join our client’s Commercial Property, Construction and Property Dispute Resolution support pool.

The role of the Digital Dictation and Administration Secretary is to deliver typing support and general administration support to department fee earners as well as the wider secretarial team.

Duties will include:
- Audio typing of correspondence, reports, forms and other documents via the digital dictation system.
- Carrying out general administration work such as photocopying, filing and sorting post as required.
- Answering internal calls as well as client calls, taking messages and ensuring appropriate referral.
- Managing diaries and organise meetings for fee earners where delegated.
- Assist Senior Secretaries as directed.
- Willingly work with and support the wider secretarial team to meet work flow peaks.
- Maintain all paper and electronic files in an orderly and retrievable manner.

The successful candidate will have competent IT skills including MS Excel, Word and Outlook as well as good written and oral communication skills.

Familiar with the use of digital dictation is advantageous, possessing a minimum typing speed of 55 wpm.

Good telephone manner, accuracy and attention to detail are essential along with a pro-active team work approach