Administrator

Administrator
£10-12 per hour
Walton Oaks/Tadworth
6 Month Contract

Role Purpose:
To provide administrative support to the relevant Directors/office Manager and their team. Maintain databases as required. Forward customer enquiries ensuring queries are addressed to customer satisfaction.

Role Accountability
• Plan, organise and prioritise own workload on a daily basis; meet deadlines and plan ahead to meet deadlines.
• Ensure provision of comprehensive administrative support to the Director/s and team, maintaining Director’s diary.
• Act as first point of contact for both internal and external people wishing to contact the Director or team members ensuring queries dealt with effectively.
• Provide materials and equipment for new staff. Advise and share department procedures and best practice.
• Book meetings for team members as required
• Manage the production of databases as agreed
• Produce documents including presentations and spreadsheets to Company/department standards
• Process financial/administrative information for the team, e.g. invoices, track team budget, checking and validating information for completeness and investigating errors/discrepancies
• Establish and maintain office procedures as instructed by line manager
• Proactively work with the management to improve systems and operational efficiency and effectiveness

Experience
• Typically has previous experience in relevant role
• Ability to co-ordinate the activities of others
• Broad knowledge of organisational structure, company policies and procedures gained through extensive experience of working in an office environment
• Ability to communicate effectively verbally and in writing
• Good Microsoft Office skills and willingness to input, merge and manage database information