Administration, Accounts & Payroll Assistant

Location: HQ Wendover, Bucks (in-person)
Job Type: Full-Time

We are looking for a reliable and organised Administration, Accounts & Payroll Assistant to join our team. This role provides essential support to the Finance Manager and wider office team, assisting with a range of administrative, accounts and payroll-related duties.

The ideal candidate will be detail-oriented, proactive and comfortable working with financial records, timesheets and general office systems.

Key Responsibilities

Accounts Support

• Maintain the company credit card account, including collating receipts, entering data into costing and accounting software, ensuring that the nominal codes and job numbers are correct.
• Collate and input weekly subcontractor invoices into costing software and issue them to the Finance Manager for payment processing.
• Ensure that subcontractors CIS details are correct and up to date, issue monthly statements.
• Preparing weekly Agency summary for approval
• Send purchase invoices out for approval, once authorised enter onto job costing,
• Collate monthly purchase statements and reconcile suppliers accounts in preparation for payment
• Raise sales invoices, send monthly statements
• Ensure asset invoices are copied and filed in yearend folder.
• Provide additional reporting and financial information as required.

Payroll Support

• Produce weekly vehicle tracker report, email to department heads
• Collate weekly timesheets from site operatives and verify details using vehicle tracker information.
• Check vehicle trackers to assist with accurate timesheet entry.

• Ensure holiday and sickness is recorded on Sage HR, and agrees with timesheets
• Enter timesheets into costing software and issue payroll summaries to the Finance Manager for processing.

Compliance

• Ensure all tasks are carried out in accordance with the Company Handbook, Health & Safety regulations, and company policies and procedures.

About You

• Strong organisational and administrative skills
• High level of accuracy and attention to detail
• Comfortable working with spreadsheets and office software
• Ability to manage multiple tasks and meet deadlines
• Good communication and teamwork skills
• Previous experience in accounts, payroll, or administration is desirable

What We Offer

• Supportive team environment
• Opportunity to develop skills in accounts and payroll
• Stable role within a growing business
• Opportunity to a study package